Meeting September 5th
- Theresa O'Grady
- Sarah Abeyta
- Mike Simpson
- John Donahue
- Laurie Dougherty
Review of the contract -
No questions on the contract. Copy sent to all.
Sessions end at 5 pm
Gavel passing at 5:15 pm - 5:45 pm
Group walks to boat - 5:45 - 6:15 pm
Boarding time at 6:00 pm - 6:30 pm
Cocktails from 6:00 to 6:30 pm
Dinner from 6:30 to 7:30 pm
- People who want off the boat will eat and run
- Dinner can be extended serving time for those on the boat
Cruising from 7:30 to 8:30 pm
Boat returns to dock at 8:30 pm
What is the announcement.
The hotel is connected to the conference center. If we find a location near the session rooms, that would be the optimum for the people attending. We should have the gavel passing at 5:15 pm.
Two hours of cruise time is what is included in our contract. Prior to the cruise time - they give you 30 minutes of boarding time. We could oversell by 10% to be safe.
5 sentences long. A reference to local food or food from the boat.
We are sailing out of the ballroom and everyone is welcome to join us at the beautiful skyline for a sunset cruise.
They will include a brief outline of the time line that includes the indication that they can come for dinner and not cruise.
Need the announcement by October 1st. The $40.00 will include one drink ticket at a minimum. AWWA will publish cruise, dinner and cash bar. We will provide one drink ticket per person at a minimum. The drink tickets are charged when redeemed charged for beer and/or wine for flat fee of $11.00 and some odd change.
Do we need a new theme for the sponsorship. We should switch to a nautical theme? Or maybe Boston historical items?
If we get enough money we can give away sailing hats?
Sarah -Try to find a room in the convention center or the Westin, whatever works best.
Sarah - find out about soft drinks - what is the cost? Only with meal?
Sarah - confirm serving times of dinner 6:30 - 8:30?
John - draft a starting point for the announcement for the program.
John and Mike - Come up with a new theme for the sponsorship levels.
Meet again in 3 weeks - September 20th - 2:00 pm October 2nd - 2pm
call 605-562-3000 code 553113#
- agree to final announcement wording
- review the sponsorship levels and program.