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Conference call

12/10/2014
When: December 10th
2 pm
Where: Conference call
Contact: Dennis Ross
217-965-1566


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On the call
Dennis Bowe
Lori Stenzel
Laurie Dougherty
Dennis Ross
Chris Ulm
Terry McGhee
Carolyn Grieves
Jeff Fischer

Recap of the previous events and their fund raising efforts. There has been over $12,000 raised all year.

2015 - Next event will be the silent auction. This year it will be different, as the exhibitors need to get their registration name tag when they arrive. We will start a list of what they have brought and give them their flag and forms. Also we will offer to go shop for them for their donated item. We will need to have a few shoppers to go purchase items for the event.

How can we improve our message to exhibitors on WFP. Other sections the committees will get on the phone and call for donations. Maybe some direct emails to solicit donations.
We need to have engineers or municipal people making the phone calls. If we did that in Mid-January or late January to call the exhibitor contact.

Guidelines for donated items - no logo-ed items $50.00 value minimum, no company shirts, hats, etc. Additional items can be logo-ed items. Be sure and put their business card on the donated item.

Non exhibitors - Dennis has had some success in getting donated items. Looking for a volunteer to put together a template request for Springfield businesses that we can send out. Laurie has a list of local businesses. Carol will write the letter and it will be shared with the entire committee.

Dennis - write article for Splash.

Volunteers for picking up item up on Wednesday and working the check out.
There will be two square's for taking credit cards.

Thank you cards. We need to send them to all of the water for people auction item donated items. Dennis Bowe, Lori and Chris Ulm to split the list.

50 - 50 drawings - Erin from ME Simpson, the drawings will be Tuesday and Wednesday night at the conference. We need to line up volunteers to sell tickets.

Golf Outing - May 2015 - WFP. We will be looking for help on that outing. Chris Ulm to confirm the pricing etc. is okay. Terry will help at the outing.

Flyer creation - looking for a snazzy looking flyer for golf outing to be given out at WATERCON.
We can design it in the office.

No Water No Beer - Social and networking group. Dennis gave an update.

Motorcycle Ride - There are a few others that are hosting rides. Dennis has set a date of July 11th and will welcome cars or rides. We get sponsors and the sponsors pay about $110 each and we do the t-shirts.

Recruit more members - asked everyone to try and bring along another person with them on this job.


To Do
All - Late January calls to the exhibitors to get something for their booth.
All - look at the list of exhibitors and send Sandi the list of who you want to call by December 5th. Send the list to to Sandi of who you want to call.
Dennis - ask the rest of the committee to pick some names of exhibitors from the website to call and contact for donations.
Carolyn - write the letter for asking for donations.
Dennis - share the letter that Carolyn is writing with the entire committee.
Dennis - send to Laurie the list of volunteer opportunities.
Laurie - post the openings on the new volunteer site and also give WFP first option to sign up.
Sandi - be sure that Dennis Bowe, Lori Stenzel and Chris Ulm note cards, envelopes and stamps for thank you notes for WFP donations.
Sandi - create an event for registration for May 2015 golf outing event and send it for okay to Chris and Dennis Ross.
Terry McGhee - advertise the golf outing on the golf listing from his clubs.
Laurie - design a flyer for the golf outing to be given out at WATERCON.
Chris - send Laurie a list of the volunteer opportunities for golf outing.
Jeff Fischer - has contact for no water no beer - donated beer location.


Volunteer opportunities
Shopping on Sunday night
Picking up donated items at local businesses in Springfield.

Next meeting - December 10th - 2pm
phone: 530-881-1212 conference line 868-782-442

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