HOW TO:

                           CHAIR THE EMERGENCY PLANNING COMMITTEE

                                                       DRAFT #1:  August 1995

1.         Introduction

            1.1       Committee selection

The Chair of the Emergency Planning Committee is appointed by the Section Chair.  The committee chair will form an Emergency Planning committee comprised of 4 to 8 members that are interested cooperative efforts among water utilities to meet emergencies.  Committee members should represent various geographic areas of the state, although that is not a requirement.  

            1.2       Purpose of the Committee

2.         Committee Tasks

            2.1       Committee Plan

The committee chair, with appropriate input from the committee members and guidance from the Officers and Board of Trustees, shall develop an annual plan of activities.  The plan should establish the general goals and objectives of the committee as well as activity objectives.

2.2       Committee Meetings

Committee meetings should be held as required.

            2.3      

3.         Emergency Planning Chair responsibilities

            3.1       Committee Activities

The committee chair will direct and coordinate the activities of the committee members.  Progress of the committee to meet goals shall be monitored and adjustments made as needed.

            3.2       Committee Members

The committee chair shall recruit representative members to the committee including replacements for resigning, departing, or inactive members.  Inactive members may be dropped from the committee at the discretion of the committee chair.

            3.3       Coordination

The committee chair shall keep the Board of Trustees advised about committee activities.  Major new initiatives of the committee should receive endorsement from the Board.

3.4       Committee Budget

The committee chair shall make a committee budget request for the next calendar year to the Chair Elect not later than July.  Non-revenue committee activities must be accomplished within the Section budget allocation if possible.  Excursions beyond the budget allocation must be approved by the Section Board of Trustees.

            3.5       Report to the Membership

The committee chair shall prepare an annual report to the membership for inclusion in the annual committee reports assembled by the Executive Manager for distribution at the Section annual meeting.  The annual report should summarize the Emergency Planning Committee activities during the year.