#Suitcasing and Social Functions Policy Statement
The Illinois Section AWWA and Illinois Water Environment Association are making preparations for their upcoming WATERCON and doing their best to help your company have a successful show. The MAC Committee has mandated increased measures to protect exhibitors from suitcasing at the Show. This is the MAC Committee's Suitcasing Policy, which will be posted using signage around the exhibit hall and included in the onsite guide for all attendees.
SHOWCASE POLICY/NO SUITCASING
Please note that while all meeting attendees are invited to the conference, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of the Exhibition Policy, will be asked to leave immediately.
Additional penalties may be applied. Please report any violations you may observe to a MAC Committee representative. The MAC Committee recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. the MAC Committee must be informed of any hospitality suites, and expressed consent must be received prior to the event.
· Do not enter or loiter around the booth of the other party.
· Do not harass or antagonize the other party.
· Do not remove anything from any exhibitor's booth.
· Do not register or give a badge to anyone not qualified to be in the Show.
It is the MAC Committee's objective to do everything legally possible to protect you from suitcasing.
Exhibitors may conduct social functions in public areas of the Crowne Plaza with prior permission that do not conflict with scheduled events of WATERCON.
In-Booth Promotions, Demonstrations and Music Statement#
As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner that assures all exhibit personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange display, product presentation, and visual presentations, and demonstration areas to ensure compliance.
In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct the sound into the booth rather than into the aisle.
Rule of thumb. Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to the laws governing the use of copyrighted compositions, ASCAP, BMI and SESEC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.
planning in-booth activities shall get permission in advance from the Chair of the MAC Committee or the Executive Director of ISAWWA for such
activities and shall adhere to the guidelines stated to avoid disruption
of the flow of traffic and neighboring booths.
Food And Beverage Policy#
Exhibitor shall not dispense or distribute any food or beverages not provided by the Crowne Plaza Hotel. The exception to this is small dishes of candy located in the booth or popcorn machines that are approved in advance.