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Job Description - Volunteer Awards Chair
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AWARDS  CHAIR

Purpose - Coordinate with staff, the nomination, presentation and selection of awards at yearly conference

Procedures -

  • Coordinate with staff the schedule for advertising for award nominations. 
    • Annual call for awards - November
    • 25 year awards - throughout the year with a focused effort in November

  • Prepare letters to award recipients as appropriate.
  • Coordinate the preparation of Certificates with staff for signatures for 100 year and 25 year awards.
  • Communicate with ISAWWA administrative assistant to determine and confirm all plaques that need to be made up including any special recognition awards, Best Paper, and recognition for service on ISAWWA board as a trustee or officer or Committee service (including pin for outgoing chair)
  • Approve drafts of plaques and order.
  • Prepare script and powerpoint for the presentation of the awards at the Awards Breakfast during WATERCON. This can be presented by either the Award Committee Chair or the ISAWWA Chair.
  • See to it that all certificates are properly signed and placed in the folder.
  • Organize all awards in order of script to facilitate a smoother ceremony.
  • Recruit a  variety of officers to assist in the presentation of awards at ceremony.
  • Return undistributed awards to administrative assistant for mailing to awardees.




The following are standard annual awards presented at the ISAWWA annual conference:

100 YEAR (CENTURY) CLUB - presented to public water supplies which have served Illinois water consumers for 100 years.

Source: Water Survey Records - the Administrative Assistant  has a printout listing the Illinois Public Water Supplies by the year they were established.  In addition the IEPA will also provide a list with the address of both the Responsible operator in charge and the Official Custodian of the water supply.

Type: This award has been a Certificate signed by the ISAWWA chair and the Director. The certificate is placed in the blue ISAWWA folders.

Letters of award are sent in advance (January) to both the Responsible Operator in Charge and the Official Custodian. Response is requested regarding whether there will be someone attending the awards ceremony at the Section conference to accept the award, and if no, where the award should be mailed. It is also a good idea to include a registration form and information on the annual meeting.

JOINT IEPA/ISAWWA QUARTER CENTURY SERVICE AWARD - This award is presented to individuals who have served in the water supply industry (in any capacity) for 25 years or more.

Source: There is no available list for this award. The award is advertised and nominees are given to the Award Chairman for inclusion in the ceremony.

Type: This award has been a Certificate signed by the ISAWWA chair, the trustee from the water supplies area, and the manager of the IEPA Department of Public Water Supplies. The certificate is placed in the blue ISAWWA folders. The Awards Committee has certificates in which the names are added in calligraphy either by computer or inked.

Letters of award are sent in advance (January) to the award recipient. Response is requested whether they will be available to attend the ceremony at the Section conference and if not,  where the award should be mailed.


LIFE MEMBERS - The award is presented to individuals who have been members of the AWWA for thirty years or more.

Source: The national AWWA will send a list of the award recipients  to the Section Chairman or Secretary. He/She will send the list on to the Awards Committee Chair as soon as possible.

Type: This award is a plaque provided by the National AWWA office and mailed directly to the receipient during the week of June 25.

Letters of award are sent in advance (January) to the award recipient asking response as to attendance to the ceremony at the Section conference.


GOLD WATER DROP AWARD
- This award is presented to members who have been a part of the AWWA for fifty years.

Source: The National AWWA provides the list of recipients to the ISAWWA Secretary. The Secretary will forward the list to the Awards Chair as soon as possible.

Type: A plaque and lapel pin which is sent directly to recipient by AWWA.

Letters of award are sent in advance (January) to the award recipient asking response as to attendance to the ceremony at the Section conference.

THURSTON E. LARSON AWARD - This award is for the best paper presented at the prior year ISAWWA conference.

Source: The recipient is selected by the audience who have rated the speakers. The results of the surveys by the audience are reviewed and graded by either the Technical Committee Chairman or the Awards Committee Chair or both.

Type: This award is a plaque.

Letters of award are sent in advance to the award recipient asking response as to attendance to the ceremony. Plaques for the recipients should be ordered at that time.



The following are special recognition awards presented at the ISAWWA conference during the awards ceremony if nominations are received:

HEROISM AWARD - This is a special award for recognition when a waterworks individual has risked his/her life while saving another. The section has designated a Heroism section award (3/16/99). The application can also be forwarded to National for review and receipt of the Nations Heroism Award (See Awards Handbook). If nominations received, review and prepare plaque for annual meeting.

CLIFFORD H. FORE AWARD - This is a special recognition award for industry personnel for their devotion to the industry.

Source: Nominations are received as a result of advertising and review by the Awards Committee for selection based on specific criteria.

Type: This award is a plaque (large, framed). See sample of past inscriptions.

This award is presented at the ceremony. Typically recipients are not aware that they will be receiving the award. Try to get a colleague to see to it that the award recipient is present at the ceremony.

OPERATOR’S MERITORIOUS SERVICE AWARD: This award is for operator’s who are supervisors or superintendents in recognition of special performance. It is not given every year but only when someone is nominated and meets the specific criteria.

Source: Nominations from advertising

Type: Plaque

This award is presented at the ceremony. Typically recipients are not aware that they will be receiving the award. Try to get a colleague to see to it that the award recipient is present at the ceremony.


The following awards are presented during the ISAWWA conference at the Luncheon:

George Warren Fuller Award: With the exception of inclusion in the advertising for award nominations in December, this award is handled by the Fuller Award Committee Chair. You should check with the Fuller Award chair to determine if assistance is needed in ordering the plaque or pin. It is given to an AWWA member in recognition of distinguished service to the water supply field and in commemoration of sound engineering skills, brilliant diplomatic talent and constructive leadership which characterized the life of George Fuller. Nominations are mailed to the Section secretary and reviewed by committee. The award presentation is made by the National AWWA at the section luncheon.

Gift for the visiting national AWWA representative - it has been a practice to purchase a gift for the AWWA representative. The gift has typically been a bust of Lincoln purchased at Tomahawk Awards and presented at the Fuller Award Luncheon.



The following plaques are awarded at the Board Dinner:

In addition to the above awards, plaques are prepared for outgoing ISAWWA board members and Committee Chairs. These plaques are drafted by the Administrate Assistant and approved by the Awards Committee chair.  Staff will  order along with the other awards. Check with the current Executive Director  for the complete list of members to receive recognition. The engravings have been done on the shape of the State of Illinois for Board members and a variety of shapes for the Committee Chairs.



Estimated Time required:

January - 5 hours (reviewing nominees for awards)

February - 5 hours (reviewing awards and wording)
March - 7 hours (preparing presentations)
April - 2 hours - (write up summary of awards for publication)
October - 2 hours (preparing outbound messages for seeking awardees)

Travel required: 
Attendance at the Board dinner and the Annual Conference.

Expenses reimbursed:
No travel expenses are reimbursed.  All award expenses including letterhead, postage, shipping, awards are reimbursed with appropriate receipt.

10-2-12 - Laurie Dougherty


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