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Job Description - Education Coordinator
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Education Coordinator– Full Time
Illinois Section American Water Works Association

Position Objective
Works closely with volunteer committees and staff to implement strategic plans and objectives relating to the educational activities of the water community.

Demonstrate trust and teamwork in all aspects of Association business; provide exceptional internal and external customer service. Communicate in an open and honest manner.

Characteristic Duties and Responsibilities

  • On a regular basis, meet with the Education Committee and all other committees that have a focus on seminars.
  • Assist Education Committee and other educational-focused committees with the scheduling of meetings, recording of minutes, and assisting of the committee chair with his/her tasks.
  • Coordinate the logistics and the activities of educational programs, including but not limited to: selection of topics, speakers, site selection, food, audio visual, certificates, speaker’s gifts, committee recognition programs, and seminar registrations.
  • Participate in the strategic planning of the ISAWWA and work with committees to develop action plans and budgets.
  • Develop a bureau and database of past speakers.


  • Update and maintain the website with current educational data
  • Provide regular communications to the membership and Executive Director on education activities
  • Prepare graphic layout of the educational mailing program and coordinate printing and mailing.

Outside Organization Collaboration

  • Network and collaborate with appropriate organizations and groups to assess needs. Develop educational activities to address those needs.
  • Attend Illinois EPA Operator Certification Board Meetings, and other meetings or conferences as requested by the Executive Director.
  • Coordinate in-state training to avoid conflict with other associations and/or universities.

Evaluate and Grow Education Program

  • Track, compare and report the seminar outcomes and successes by topic and/or location. Make recommendations to the Executive Director for future seminars.
  • Use current methods to expand educational program via electronic means such as podcast, webcast, webstream, and video conferencing.
  • Encourage volunteers to assist in the development and execution of programs.
  • Locate and assist in developing contract trainers in regional areas of the state.
  • Work with Educational Committee to outline topics, select text books, and develop contracts with trainers.

Financial Responsibilities

  • Prepare initial budget for education related income and expense activities
  • Research, select, and manage grants for educational opportunities.

Other Duties

  • Assist with tasks at Annual Conference in Springfield in March, as requested by the Executive Director
  • Perform other duties as assigned by the Executive Director

Essential Requirements

  • Must have working knowledge and skills in the following computer software/programs: MS Office including Outlook, Access, Excel, PowerPoint and Word, Adobe CS: Photoshop and Indesign, Microsoft FrontPage, and Dreamweaver.
  • Acquired basic knowledge of html.
  • Possess an understanding of how to motivate and reward volunteers, thus maintaining the volunteer structure of ISAWWA.
  • Have the ability to work independently and must be able to communicate effectively via email, telephone and in person.
Salary is competitive. Benefits include individual health insurance, sick time, paid holidays and vacation

1-15-2008, revised 9-27-12





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