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ACE 2014 Presidential Party Conference Call
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conference call 605-562-3000 code 553113

When: 7/30/2013
2:00 PM
Where: conference call
Contact: Laurie Dougherty

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Minutes -July 8th - 2013

On the call
  • John Donahue
  • Dennis Ross
  • Jeff Fischer
  • Laurie Dougherty
  • Theresa O'Grady
  • Michael Simpson
Not on the call
  • Ralph Gross
Agenda -
Develop timeline
Develop meeting schedule
List of areas of responsibility
  • Food
  • Venue
  • Entertainment
  • Decorations
  • Budget
  • Sponsorship
Distributed the guidelines from AWWA and the recent sales of the events.
Mike Simpson - Fun raising that Texas did was they made use of the Texas Water Newsletter and gave them adds in their newsletter on behalf of the newsletter.

Advertising -
- need to have a package that includes an AD in the ISAWWA Publications.
- we can include our advertising in our education program in January.
- requires commitments before the end of the year.

Budget -
- we need come up a proposed budget

  • Laurie to get the firm number from the AWWA as far as actual costs and revenue
  • Mike - Develop a list of potential donors - target the larger donations. $200 - $500- $1000 donations.
  • Mike - to put together a draft of the potential sponsor package.
  • Laurie - get pricing on the Boston Harbor Side and get capacity of the rooms.
  • Laurie - get other options from the area. - Bank of America Pavilion- New England Aquarium, Museums of Contemporary Art.
  • Laurie - prepare a draft budget
Venue -
Conference hotel is the Westin Harbor in Boston - Waterfront - attached to the convention.
John would prefer that the event be near the convention center but close enough to walk to the event.

Entertainment -
Lets see what kind of venue we have first and then consider entertainment.
Is it time to change up the music?

Invitation List-
Start a buzz in the section - have it on announcements for the Section.

Theme -
Probable determine a theme for the party depending on the venue.
Something to highlight Illinois - maybe Abe Lincoln theme. (Lincoln's Tea Party)
An Irish party? (the Great Irish Party)

Advertising -
We need to start talking about it.

Questions -
April - Can we add signage at the event? If so, can we bring our own signs? are we required to use freeman?
April - If we give tickets as part of the sponsorship, did we need to pay AWWA for the two tickets.

Next steps -

Next meeting - 2:00 pm central time - July 30th.
605-562-3000 code 553113

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